About the role
Your new company
You'll be joining a respected, forward‑thinking organisation embarking on an exciting period of transformation. With a brand-new facility opening soon, the business is committed to creating a world-class working environment that supports collaboration, innovation, and wellbeing. You'll work closely with internal specialists, external partners, and senior stakeholders, acting as a trusted ambassador and building strong, long-term relationships across the organisation.
Your new role
As the Office Manager on an 18‑month fixed‑term contract, you'll take centre stage in one of the organisation's most significant transformation projects: the seamless relocation of its workforce into a brand‑new facility. This is a role with real influence, variety, and visibility, perfect for someone who thrives on building structure, leading change, and creating an exceptional workplace experience from day one.
You'll be responsible for planning, coordinating, and delivering the full office migration. That includes:
Developing a phased staff transition plan that keeps people informed, engaged, and supported
Establishing governance structures, reporting frameworks, and communication plans
Acting as the primary point of contact for internal teams and external suppliers throughout mobilisation
Managing budgets and ensuring the move stays on track and on cost
Overseeing the physical setup of the new headquarters from furniture layouts and signage to supplies, neighbourhoods, and welcome areas
Working closely with technology teams on access control, desk booking, parking systems, and readiness checks
Identifying gaps, resolving issues, and ensuring business continuity with minimal disruption
Recruiting, onboarding, and developing members of the new office services team.
Once the new headquarters is open, you'll take full ownership of the building's daily operations, ensuring it runs smoothly, safely, and efficiently. You'll:
Manage all core office services, including reception, visitor management, mail operations, and logistics
Maintain a high-quality, well‑presented, and people‑focused workplace environment
Act as the go‑to contact for colleagues, visitors, and external partners
Oversee building security and access control, working closely with suppliers and internal teams
Coordinate catering, cleaning, and other service providers to deliver consistently high standards
Monitor service performance, gather insights, and implement improvements to enhance the workplace experience
Manage office budgets, expenses, and cost‑control measuresThis is a hands-on, high‑impact role where your decisions shape the daily experience of everyone who walks through the door.
What you'll need to succeed
You'll bring a blend of operational expertise, project leadership, and people‑focused thinking, including:
Proven experience managing office relocations, workplace transitions, or large-scale operational projects
Strong project management capability
Excellent stakeholder management and communication skills
Confidence managing budgets, contracts, and suppliers
Solid understanding of facilities management, IT infrastructure, and workplace operations
Strong organisational, problem-solving, and Microsoft Office skills (especially Excel)
Familiarity with CAFM or CRM systems
The ability to lead, onboard, and develop an office services team
What you'll get in return
The opportunity to shape a flagship workplace from day one
A varied and influential role at the heart of a major organisational transition
The chance to work with a wide range of internal and external partners
A supportive environment that values innovation, efficiency, and employee experience
A fixed‑term contract offering stability throughout the full transition and mobilisation period
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
How to apply
This vacancy is listed via CV-Library. Use the Apply on CV-Library button at the top of this advert — it opens the CV-Library platform where you'll submit your application directly.
Team4Rec doesn't submit on your behalf and can't confirm receipt on the platform's side.